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Retirement System Administrator (contract)

Oakland, CA
​Our client, a government organization in Oakland, is looking for a Retirement System Administrator to join their team on a contract basis.  Ideal candidates will be able to provide advanced-level retirement system analysis and interpretation.  Successful candidates will be able to analyze data, laws, regulations, and ancillary retirement plans.  This role will be tasked with writing and developing reports, making presentations to the Retirement Board and providing group and one-on-one retirement planning, education, and counseling to current employees and retirees.

  • Provides leadership and technical guidance as a subject matter expert and adviser regarding the District retirement system; participates in the development and implementation of goals, objectives, policies, and priorities for departmental programs; recommends and administers policies and procedures upon approval.
  • Develops and directs the implementation of goals, objectives, policies, procedures and work standards for the District's Retirement System; interprets and complies with all applicable federal, state and District regulations including policies and procedures related to the implementation of Domestic Relation Orders (DRO); ensures compliance with established protocols for consistent implementation.
  • Calculates and reviews the complex calculations of actual retirement benefit determinations for employees; provides information on retirement alternatives and enhancements, and administers the retirement application process.
  • Provides continuous evaluation of risk mitigation measures; works with external auditors to stay abreast of best practices to safeguard the District Retirement system from miscalculated benefits and other inaccuracies.
  • Resolves retirement benefit issues and counsels participants on complex or sensitive cases related to divorce, multiple tier plans, and disability benefits.
  • Coordinates activities related to disability retirement including the collection and dissemination of information from applicants, doctors, attorneys, and related parties; assigns cases to medical examiners; and reviews medical reports to ensure compliance with Retirement Plan rules and regulations; presents information and recommendations to the Retirement Board in closed sessions, and before hearing officers on appeals.
  • Implements the Public Employees' Pension Reform Act (PEPRA) for new program participants.
  • Participates in the Retirement Board activities including taking minutes of monthly meetings, and maintaining necessary documents related to the workings of the District retirement plan.
  • Provides reports and analysis to the Retirement Board, makes presentations and provides analysis and materials for Board presentations by the Retirement System Manager.
  • Participates and assists the Retirement Systems Manager in monitoring the investment portfolio.
  • Reviews Benefit Statements to ensure consistency with the Retirement Plan and amendments, rules and regulations.
  • Provides oversight and guidance to staff in the annual 1099 process and balancing.
  • Assists in preparing Financial Statements with the outside auditor.
  • Assists Plan Actuary in preparing and reviewing complex data utilized in preparing the Actuarial Valuation and Experience Study.
  • Plans, develops, implements, and evaluates retirement education and outreach programs, and activities; determines appropriate methods and procedures; develops and presents retirement educational materials and resources including newsletters, brochures, and forms.
  • Meets with employees on an individual and/or group basis regarding retirement plan options and general retirement issues.
  • May direct the performance of daily operational activities within the Retirement department including assigning work, providing guidance on technical and procedural issues; reviewing work assignments and providing feedback on work performed.
  • Supervises the activities of the department both during the absence of, and at the direction of the Retirement System Manager.
  • Equivalent to a Bachelor's degree from an accredited college or university with a major in Finance, Accounting, Business Administration, Public Administration, or a related field.
  • Public Sector experience is a must have (Government experience)
  • A minimum of five years’ professional level experience in retirement benefits administration or the equivalent, including verifiable experience providing education, outreach, and counseling to plan participants. 
  • Experience with payroll functions, PeopleSoft, and/or finance and, accounting, or Human Resources is desirable.
  • Ideally this person would have knowledge and experience with Defined Benefit retirement plans; Reading and understanding the complex Plan document is an important aspect of the job. 
  • Calculating retirement benefits using payroll data and manipulating this data in Excel. 
  • Payroll functions mainly using Excel.
  • Principles and practices of public and private agency retirement systems at an advanced level, including state and federal laws, regulations, and pronouncements related to or affecting pension systems, social security, survivors and disability insurance
  • 401(K) or 457 deferred compensation plans, defined benefit plans, and retirement fund investments
  • Techniques of retirement program evaluation
  • Principles and practices of public administration and management
  • Teaching methods and procedures
  • State-of-the-art computer software programs for spreadsheets and word processing at an advanced level, and presentation software at an intermediate level
  • Communicate effectively both orally and in writing
  • Deliver oral reports articulately and clearly at open public Retirement Board meetings
  • Formulate answers to questions and concerns from the Board, District employees, and the general public succinctly in an extemporaneous manner for the public record
  • Understand, interpret, and apply provisions of federal, state, and local regulations pertaining to the administration of retirement policies and programs
  • Plan, develop, implement, and evaluate retirement education programs and make recommendations
  • Understand and analyze quantitative and numerical data
  • Write clear and concise reports, memoranda, policies, correspondence and educational materials to establish and maintain cooperative relationships with management, employees, retirees, and representatives and participants from a wide variety of groups and organizations using principles of good customer service.
All employment is contingent on candidates passing a background check and providing at least two positive professional references from prior managers.

We are looking for local candidates only.  U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
To apply for this position please visit our website at www.PsiNapse.com, and click on Candidate and then Online Application.
Thank you for your interest. Please understand that only qualified candidates will receive a response.
PsiNapse Technology, a national, workforce augmentation and solutions firm, offers competitive compensation, professional service, and customized benefits to qualified temporary and career professionals looking for employment.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, color, gender, sexual-orientation, age, national origin, citizenship, disability, or any other protected category.

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